Group Management Software User Guide

Before you jump into building your new website, take some time to get organized.

In broad terms this means:

  • Establish your goals
  • Assign tasks to other leaders
  • Pull together the needed information

At your next group meeting, discuss how you plan to use your website.

  • What should your Home Page say about your group to the general public?
  • Will you post photos and/or videos of group events on your website?
  • What information do you want to collect about your members?
  • Does your treasurer want to use the OurGroupOnline accounting system?
  • Do you want to accept on-line payments from members using PayPal™
  • How often do you want to send out the electronic newsletter?

Once you agree on your goals, it's time to assign responsibilities. Who is going to...

. . . Edit the Home Page and the About Us page?

. . . Enter upcoming events into the calendar?

. . . Upload photos and videos from recent events?

. . . Load the group roster and keep it up to date?

. . . Record training course completion?

. . . Maintain group accounts and enter monetary transactions?

. . . Enter the inventory of equipment and library materials?

. . . Set up users and assign permissions?

Now you're ready to prepare a checklist of tasks to bring your website up to speed.